ANNOUNCEMENT OF Professional Vacancy

STATE UNIVERSITY OF NEW YORK · DOWNSTATE MEDICAL CENTER  
450 CLARKSON AVENUE, BOX 1194, BROOKLYN, NEW YORK 11203
Department: OFFICE OF POLICY AND PLANNING Job Title: STAFF ASSISTANT
Professional  Rank: SL-2 Descriptive Title: STAFF ASSISTANT
Salary Range: $39,403.00-$83,507.00+$3,026.00* Line Number: Line# 23586
Additional Position Information: * Represents Location Pay for full-time appointees. Hours of work: 9:00AM - 5:00PM; Days of week: Monday - Friday; Hours per week: 37.5
Brief Description of Duties:
Compose a variety of business correspondence on general and technical matters in accordance with established guidelines. Where appropriate, prepare reports, confidential documents, forms and related materials. Screen and prioritize incoming calls in order to determine what contact or action is required for satisfactory disposition. Coordinate department public relations functions as assigned, such as regularly prioritize and arrange conferences, meetings, seminars, etc. under the general instructions of supervisor. Maintain calendar for Assistant Vice President. Coordinate and perform a range of staff and/or operational support activities for the unit as assigned; research and gather data for departmental reports, maintain unit or departmental database and related records. Sort, screen, review and distribute incoming and outgoing mail and ensure timely responses to a variety of written inquiries. Prepare travel and purchase requisitions for the department and periodically follow-up on requisitions and reimbursement requests. Maintain department budget database files and assist in the preparation of budget requests. Data input on affiliation agreements as required. On-going file review, purging and archiving for the department.

DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION

All successful candidates must undergo various background checks, maintain credentials required for continued employment and adhere to the SUNY-DMC UHB Principles of Behavior.   Clinical Faculty and Allied Health professionals must receive and maintain Medical Board authorization.
Qualifications:
REQUIRED: Proficiency in Microsoft Office Suite: Access, Excel, Outlook, PowerPoint and Word; Knowledge of Budget Administration, Excellent communication skills; Ability to work within rigid timelines. PREFERRED: Bachelor's degree with 2 years of relevant experience in a supervisory/administrative capacity.
Posting ID: 15084 Ref #: A/PR-23586-17
Persons interested in the above position should submit a resume along with a cover letter to ==>
Please include: Job Title( STAFF ASSISTANT ), Line( 23586 ) and PostingID( 15084 )
The Employment Office
M.S.C.  1194
450 Clarkson Avenue
Brooklyn, New York 11203  ( email: careers@downstate.edu )

Closing date for receipt of applications:

Internal Consideration Program: Open Until Filled Off-campus recruitment: Open Until Filled

SUNY Downstate Medical Center offers a competitive salary and benefits package.
SUNY Downstate Medical Center is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familiar status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or criminal conviction.