ANNOUNCEMENT OF Professional Vacancy

STATE UNIVERSITY OF NEW YORK · DOWNSTATE MEDICAL CENTER  
450 CLARKSON AVENUE, BOX 1194, BROOKLYN, NEW YORK 11203
Department: OFFICE OF THE CFO/FINANCE Job Title: STAFF ASSISTANT
Professional  Rank: SL-2 Descriptive Title: ADMINISTRATIVE ASSISTANT
Salary Range: $39,403.00-$60,000.00+$3,026.00* Line Number: Line# 22253
Additional Position Information: * Represents Location Pay for full-time appointees. Hours of work: 9:00am - 5:00pm; Days of week: M-F; Hours per week: 37.5.
Brief Description of Duties:
This position supports the Office of the Chief Financial Officer (CFO) as well as the other departments that fall under the CFO as needed. It reports to the Executive Assistant to the CFO and Financial Operations Administrator. The ideal candidate must possess a positive attitude, pleasant friendly disposition, be proactive and an enthusiastic and reliable team player. The candidate should be able to work effectively with minimal supervision. Should have the ability to handle confidential information with discretion, work in a fast paced environment, and be able to multi-task. RESPONSIBILITIES INCLUDE: Answer, screen and prioritize phone calls (must have good phone etiquette and clear enunciation) Greet visitors; assess requests and resolve or refer to appropriate staff. Sort, screen, and distribute incoming and outgoing mail. Preserve office supply inventory levels and manage ordering. Deliver requisitions and other important documents from department to department in a timely manner throughout the entire campus. Responsible for office filing and filing historical records (requires lifting of file boxes and other items weighing up to 35 lbs.) Data Entry: update electronic records. Prepare packages to ship via interoffice, USPS, UPS, FedEx (must be organized and able to keep track of details.) Generate memos, emails and reports when appropriate. Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines. Exceptional customer service skills, over the phone and in person, with our customers and internal departments. Back up support to the Budget Assistant. Assist in moving office furniture or other heavy items as requested. Assist with special projects as directed.

DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION

All successful candidates must undergo various background checks, maintain credentials required for continued employment and adhere to the SUNY-DMC UHB Principles of Behavior.   Clinical Faculty and Allied Health professionals must receive and maintain Medical Board authorization.
Qualifications:
REQUIRED: Three plus (3+) years experience in an administrative capacity. One plus (1+) years customer service experience. Strong interpersonal communication skills. Excellent written and oral communication skills. Candidate should be proficient in Microsoft Office Suite, Microsoft Outlook. Familiarity with mobile technology. PREFERRED: Bachelorís degree.
Posting ID: 15969 Ref #: B/PR-22253-17
Persons interested in the above position should submit a resume along with a cover letter to ==>
Please include: Job Title( STAFF ASSISTANT ), Line( 22253 ) and PostingID( 15969 )
The Employment Office
M.S.C.  1194
450 Clarkson Avenue
Brooklyn, New York 11203  ( email: careers@downstate.edu )

Closing date for receipt of applications:

Internal Consideration Program: Open Until Filled Off-campus recruitment: Open Until Filled

SUNY Downstate Medical Center offers a competitive salary and benefits package.
SUNY Downstate Medical Center is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familiar status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or criminal conviction.